Catering management software
Catering management software — from proposal to event
A custom business application connecting proposals, event planning, kitchen production, procurement, equipment logistics and staff coordination through WhatsApp.
- Client / direct commission
- Il Sorriso Ricevimenti
The project at a glance · Illustrated overview
One event. Every team connected.
Proposals
From the first quote to event confirmation.
Kitchen
Menus, preparation and ingredient requirements.
Logistics
Equipment and loading lists for each event.
Staff
Availability and invitations through WhatsApp.
01
The challenge
Delivering a catering event requires consistent information across sales, menus, quantities, equipment and staff availability. The application organises these workflows around a shared event record.
02
The solution
Event modules feed kitchen preparation and ingredient requirements, while department-specific documents support operations. The system also handles staff invitations, commercial proposals, payment schedules and sales reporting.
03
Capabilities
- Commercial proposals with validation, acceptance records and detection of changes to the total amount.
- Menu, portion, production-unit and ingredient calculations with catering-specific business rules.
- Kitchen sheets by department and date range, plus consolidated ingredient requirements across events.
- Equipment, loading and supplier lists, including reuse from previous events.
- Staff availability and WhatsApp invitations, response handling and role-specific documents for event leads.
- Recorded payments and payment schedules, PDF/Word documents and commercial reporting.
Connecting external systems
Staff coordination connects to WhatsApp: invitations, replies and documents are part of the application’s operational workflow.
LET’S BUILD WHAT’S NEXT
Start with the problem to solve.
A workflow to organise, systems to connect or a product to build. The first step is understanding the people, needs and constraints.